Compress PDF to chosen size. In the window that pops-up, look for the Save Options.Why are my PowerPoint files so big? What can I do about it?At the same time, the ability to accurately and quickly convert PDF files to Excel is very valuable. When saving your PowerPoint file, select File, then click Save As. You can use them and later just reduce the PPI for optimal file size. Many PowerPoint templates available on the internet are very high resolution which isn’t necessary for presenting your project.There are quite a few reasons why PowerPoint file sizes may get out of hand. Learn all about compression. These tips will help you trim a file before you share it with others. Ill walk you through, step-by-step on several tips that help you compress and optimize your PowerPoint presentations. In it youll learn how to you write, design, and deliver the perfect presentation.For example, "Tools, Options" on the PC becomes "Tools, Preferences" on older Mac versions or "PowerPoint, Preferences" on newer versions.If you use a PC, Bill Dilworth's Size Me add-in will give you a quick, accurate report on what's making your PPTs think they're balloons.Saving from PowerPoint 2007 to 97-2003 format makes your files biggerWhen you save backwards from PowerPoint 2007, it tries very hard to maintain the "visual fidelity" of your presentation. Most of these suggestions apply whether you use a PC or Mac version of PowerPoint, but some of the settings and commands may be located in different places from one version or system to another. Then click Save.Now, here's what makes PPT files bloat, and what you can do to deflate them. Name your PDF file and select the location for your file. You may also select Compress PDF, which will further decrease your file size. Select the first option, Save as PDF.Once you know you don't need to edit the presentation any further, ungroup then immediately regroup any embedded graphics, spreadsheets, charts, etc. WMFs can include bitmap images, but only as uncompressed BMPs, so if an embedded or linked object's WMF includes any bitmap data, your PPT file bloats.Embedded objects are easy enough to deal with. That alone can shed megabytes in some cases.When you embed (or in some cases link) an object, what you see in PowerPoint is a Windows Metafile (WMF) (or on Mac, PICT) picture of the actual object. Give the presentation a new name and save it. We'll wait right here 'til you return.Now that you've turned off Fast Saves, choose File, Save As. That can make your files grow.In addition, since 97-2003 doesn't support custom layouts, PowerPoint converts each layout to a new master in the 97-2003 file if there are images on the layouts, that can make for very large files.PowerPoint has some default settings that will work against you when you're trying to keep file size down.Read Do this before using PowerPoint seriously and follow its suggestions before going further.
Powerpoint Reduce File Size Full Screen CanIgnore DPI, ignore size in inches, pay no attention to the size at which PowerPoint inserts the images. Anything bigger than that will make your files needlessly large, will slow down the screenshow, and won't add a thing to image quality in most cases.Images that take up less than the full screen can be proportionally smaller in size.And speaking of size, pixels is all you need to know. It's best to do this on a COPY of your original in case you have to edit it again later.Raster Graphics (scans, photos, screen shots and similar images)If you're creating a presentation that'll be viewed as a screen show, your images should be sized to match the resolution of the computer where you'll play the show.In other words, if you'll play the show on a laptop running at 800x600, your full-screen images should be 800x600 pixels. Guess what:To make your PPT97 file compatible with this PPT95 Viewer, the file has to be saved in PPT95 format, so the images get uncompressed along the way.If you use PPT97 and Pack and Go, you need to update to at least the PowerPoint 97 / 2000 Viewer. If you Save As to any format that includes PowerPoint 95 or 4 in the name, your PPT file sizes will get very large if they include images.The PowerPoint Viewer that originally shipped with PowerPoint 97 was really a PPT 95 Viewer in disguise. Earlier versions of PowerPoint don't. ![]() De-select the elements you know you want to leave alone (Shift+Click each element you want to de-select) That selects everything on the slide. Choose Edit, Select All from the menu bar or press Ctrl+A. See OFF97: Large Increase in Document File Size After Inserting JPEG for more information.Office 97 Service Release 2b (SR-2b) Download InformationShane reported this trick in the PowerPoint newsgroup.On the Slide or Master where you suspect there's something that's making the file size grow Then give your presentation a new name and click Save. If you use PowerPoint 2000, choose File, Save As, click Tools and remove the check mark next to Embed TrueType Fonts. Double-byte and Unicode fonts can be enormous, 10 megabytes or more!If you think this might be the cause of your problem choose File, Save As. Before you decide to embed, check the size of the font file. If you see something off the slide or something you can't identify become selected, delete it and resave the presentation.When you embed a font in your presentation, the presentation may grow by as much as the size of the font file. Mac check for updated adobe flash playerBut when you insert slides from that file into another small presentation and save, the resulting file is many times larger than you'd expect it to be. As a result, the file is quite small. Suppose you have a PPT file that's been saved with fonts embedded and you've selected the Embed Only Used Characters option. This can cut down dramatically on the amount of font data that needs to be embedded.That brings up another catch. The file will grow every time it's changed in any way, even if the change is deleting material or whole slides.When you enable Review, PowerPoint stores a copy of the original presentation as a hidden OLE object - this is the baseline for comparisons with the presentation itself as it's edited later. When you do this, the PPT file retains all the original information AND any changes or new information that gets added by the recipient(s). Click OK then do File, Save As to resave the file, either to a new name or to its original name.In PowerPoint 2002 and later, you can choose File, Send to, Mail Recipient (for Review). Since it has no way of knowing what characters are in both files AND in any other files you might later insert AND in whatever text you might add to the presentation afterwards, it embeds the entire font on insert rather than just the needed characters.The fix is simple: once you're done editing the file, choose Tools, Options and on the Save tab, change the Embed TrueType fonts setting to "Embed characters in use only" (PowerPoint will have set it to "Embed all characters").
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